Miami Association Management

Accounting Services

  • Collect all assessments due to the Association and deposit monies in applicable accounts.
  • Download and record lockbox electronic payment data.
  • Send collection letters to all delinquent accounts and post late fees.
  • Prepare and submit delinquent account to Association attorney.
  • Monitor and supervise progress of lien and foreclosure attorney action.
  • Receive, review, verify, and submit for payment all invoices, utilities and contractual services.
  • Prepare checks (with backup data) for Association officer’s signatures if needed.
  • Prepare monthly financial reports reflecting the general ledger, monthly balance, check register, current income and expenses verse actual budgeted income and expense.
  • Maintain the integrity of financial records for the Association C.P.A year – end- report and tax returns.
  • Prepare an annual budget for Association review, adjustment and approval.
  • Assist in filing the annual corporate Uniform Business Report with the Florida Secretary of State.

Management Services

  • Attend board meeting and the annual member meetings.
  • Prepare and distribute all notices, proxies and ballots required for meetings.
  • Take and prepare minutes for the secretary.
  • Email Board of Directors meeting packages before meetings.
  • Packages includes agenda, minutes, financials, reports, and proposals.
  • Liaise with Association’s attorney, C.P.A., insurance agent and other professionals.
  • Act to enforce the Association’s governing documents through property inspections, issuing violation notices, working with fining committee and attending mediation hearings.
  • Maintain Association records and provide supervised access to homeowners
  • Supervise Association’s contractors, validate and review license and insurance.
  • Help develop scope of work and obtain competitive bids for maintenance and projects.
  • Provide 24 hour emergency service with access to licensed Property Managers.
  • Assist homeowners with Association business promptly and responsively.
  • Supervise sale and rental process for all tenants and new owners.
  • Create and implement for all new residents the Association orientation.
  • Maintain rent and lease database and require renewal of lease and approval.
  • Maintain up to date owner database with emergency contact information.
  • Onsite inspections/Compliance coordinator visits/40 year inspections
  • RFP prep and & bidding.
  • Architectural tracking/ follow up/processing

How we differ

  • Online application and streamline interview process.
  • Online orientation process set up and implementation.
  • Streaming and interactive E-Board meetings
  • All documents accessible online and can be emailed in minutes.
  • Social Media association group set up and monitoring
  • Online payments cash, e check, and debit
  • 24 hour maintenance call center with online portal for repair request and messaging.
  • Property manager scoring and review platform
  • Streamline repair process with delays caused by our negligence being reimbursed by the company on a sliding scale
  • $1 paid towards association dues for missed calls *
  • 100% transparency with fees and charges.
  • Investing and studying new technologies to help your community prosper.

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Miami Area Information

Miami Property Managers

Is a major port city on the Atlantic coast of South Florida in the southeastern United States. As the seat of Miami-Dade County, the municipality is the principal, central, and the most populous city of the Miami metropolitan area and part of the second-most populous metropolis in the southeastern United States. According to the United States Census Bureau, Miami's metro area is the seventh-most populous and fourth-largest urban area in the U.S., with a population of around 5.5 million. Source From Wikipedia

Areas We Serve